4-H Policies & Procedures

All 4-H Policies & Procedures Content

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4-H Policies & Procedures

These guidelines have been established to aid South Dakota 4-H’s mission of positive youth development. Be sure to read the Overview section first as it provides the overarching guidance that sets the stage for all other 4-H policies and procedures.

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Insufficient County Extension Partnerships

Regional centers spread throughout the state now serve as the presence for the three regionalized program areas while county offices continue serving as the main presence for South Dakota 4-H.

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Travel, Overnights, and Sponsored Trips

The following guidance and best management practices govern travel and transport of minors, sponsored trips, and overnight events for the South Dakota 4-H program. Collectively, these practices enhance youth safety, program integrity, and fund stewardship.

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Protest and Grievance Policy

A Grievance is defined as an alleged misinterpretation, misapplication or violation of a specific term or provision of 4-H policies affecting the rights or privileges of an individual provided by law.

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Guardians, Visitors, or Adult Participants Code of Conduct

In most 4-H settings, non-participants are welcome to serve as respectful audience members to cheer on and encourage 4-H youth.

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Accommodation of Participants with Disabilities

South Dakota 4-H will consider the needs of participants with special needs and/or disabilities in its program. All 4-H programs will comply with current standards under the Americans with Disabilities Act (1990) and subsequent provisions.

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Appendix G - Form SS-4 Instructions

This is an example demonstrating how to fill out the online EIN (SS-4) form from the IRS.

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Appendix F - Revocation of Charter Form

This form is to be completed and provided to the local 4-H professional upon the chosen termination of the 4-H group.

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Appendix E - Annual Charter Renewal Form

This all-in-one renewal form is to be completed and submitted to your local 4-H professional by December 31 to request continuance of the charter relationship.

a small group of 4-H youth painting over graffiti with their 4-H youth advisor. Photo courtesy of National 4-H.

Appendix C - Affiliate Charter Application Packet

This all-in-one form is for affiliate charters, which should be completed and submitted to the local 4-H professional for initial consideration.