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4-H Policy and Procedure Overview

This overview provides the overarching guidance for South Dakota 4-H polices and procedures.

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Organizing, Chartering, Reporting, and Disbanding 4-H Clubs/Affiliates

The following procedural guidance guides local 4-H clubs and affiliates as they organize, charter, report, and eventually disband. Collectively, these practices ensure that South Dakota 4-H clubs and affiliates are meeting appropriate federal or state guidelines and program best practices.

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Appendix A - Community Club Charter Application Packet

This is an all-in-one form for community club charters, which should be completed and submitted to the local 4-H professional for initial consideration.

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Appendix B - Special Interest Club Charter Application Packet

This all-in-one form is for special interest club charters, which should be completed and submitted to the local 4-H professional for initial consideration.

a small group of 4-H youth painting over graffiti with their 4-H youth advisor. Photo courtesy of National 4-H.

Appendix C - Affiliate Charter Application Packet

This all-in-one form is for affiliate charters, which should be completed and submitted to the local 4-H professional for initial consideration.

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Appendix F - Revocation of Charter Form

This form is to be completed and provided to the local 4-H professional upon the chosen termination of the 4-H group.

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Appendix G - Form SS-4 Instructions

This is an example demonstrating how to fill out the online EIN (SS-4) form from the IRS.

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Accommodation of Participants with Disabilities

South Dakota 4-H will consider the needs of participants with special needs and/or disabilities in its program. All 4-H programs will comply with current standards under the Americans with Disabilities Act (1990) and subsequent provisions.

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Guardians, Visitors, or Adult Participants Code of Conduct

In most 4-H settings, non-participants are welcome to serve as respectful audience members to cheer on and encourage 4-H youth.

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Travel, Overnights, and Sponsored Trips

The following guidance and best management practices govern travel and transport of minors, sponsored trips, and overnight events for the South Dakota 4-H program. Collectively, these practices enhance youth safety, program integrity, and fund stewardship.